Purchasing Guidelines – SAM Help Centre

Unit price $ is the amount paid to a supplier (an artist, maker, manufacturer) for a product catalogued in SAM. Unit price $ is set in Product setup Pricing Table Artist Payment. It can also be manually overridden* when you "+ Add a Purchase".

To + Add a Purchase artist/supplier is mandatory
If an Artist is added to the product when cataloguing, that artist/s will be paid when + Add a Purchase. (Important note: this artist will override any other selections you make in supplier / artist field in purchasing)
If NO Artist is added to the product when cataloguing, an Artist/supplier selection is mandatory during + Add a Purchase.
If an Artist is connected to the product (either in product setup or at purchasing) the artist account will be paid the Unit Price x Qty when a purchase is saved.
If a Supplier is selected during purchasing, the supplier customer record will be updated and include the Unit Price x Qty when a purchase is saved, but there will be NO account payment.
To Add stock and the Unit price needs to be set to $0 - purchase will only add QTY

Product Type	Scenario	How to purchase
Art centre owned No artist on product	Art centre owns these items and wants to add QTY	Create art centre as Supplier Add $0 Unit price Add QTY # & Complete
Add product Add QTY Artist will be paid the Unit Price $ at time of Sale.	Art centre purchases same items from multiple artist/s	Add artist as supplier Add artist name Add product Add QTY Unit Price $ (Update if required) This will purchase items from the artist and $ will go into the artists’ account
Art centre owned No artist on product Pay at Point of Sale	Not possible, if Artist is not linked to product in setup, they cannot be paid at POS	N/A
Art centre owned with artist;	Art centre owns these items and wants to add QTY, and not pay artist	Search & add product Change Unit price $0 Add QTY # & Complete
Art centre owned with artist - Pay when goods received	Art centre owns these items and wants to add QTY, and pay artist	Search & add product Check Unit price $, update if required Add QTY # & Complete
Art centre owned with artist - Pay at Point of Sale	You want to add QTY and pay the artist at Point of Sale	Search and Add product Use the Unit price that is provided (Artist payment from product) Add QTY Save. This will pay the artist at POS based on the unit price on the product. Do not update unit price on purchasing page. Go to the product & update the purchase price. (Artist payment price)
Artist owned Pay at Point of Sale	To add QTY to artist owned product	Add product Add QTY Artist will be paid the Unit Price $ at time of Sale.

Product Type

Scenario

How to purchase

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