How to purchase stock (adding stock to products)

Purchasing is a process of adding product stock to the inventory in SAM. It allows you to link payments for a purchase to an Artist where applicable. Purchasing allows Art Centres to keep track of their Inventory, by adding new stock to existing Products.

Steps for adding stock to products

Go to > Stock Management > Purchasing > + Add a purchase
Copy and paste the Product SKU no. into the search bar, select the product/variation (you can use barcodes scanner if you use Digital labelling) Tip: The easiest way to work is by using 2 x tabs/windows in your browser Tab 1 - Open > Inventory > product list > and Tab 2 - Open > Stock Management > Purchasing > add a purchase
Select Supplier type - If your product has

a) an Artist connected to it, Artist name will appear in the product table list. You do not need to select a supplier. (anything selected here will be over-ridden by Artist set in product setup)

b) If no artist is set up in the product you need to either select a supplier or an artist as who the stock is being purchased from. Select supplier/artist name. Tip: Setting up a supplier using your Art centre name is a good way to add stock when no artist payment is required. Go to > Contacts > Suppliers > and + Add a Supplier
Select > Date Purchase
Enter Unit Price (this defaults to what you set as Artist Payment in your product. It is the amount paid to artist per unit) Tip: If you wish to just add stock and no payment is to be made, set this to 0.
Enter Qty
Click Save or continue adding more products to the purchase NOTE* The system only allows 1 supplier or artist to be used per purchase transaction. So if you are selecting more than one inventory item at a time, the items must all be connected to the same supplier or same artist.